Are you on the fence about getting a cloud connected printer? Are you unsure about how the functions will benefit you? Don’t stress, we are here to tell you everything you need to know about this advanced technology. Cloud printing is safe, efficient, easy to use, and perfect for your home or office. In this blog, we will go through some of the key benefits of this technology.
You can print straight from Chrome
Once your cloud connected printer is set up you can print from straight from Google Chrome and all Chrome connected apps such as Drive and Gmail. Streamlining your printing process in this way cuts down on double handling.
Works with Google Apps
Cloud connected printing is compatible with Google Suite, which means you can print anything from your Drive. This makes collaborative work more efficient as you can print your spreadsheets, Docs, images, slideshows, Calendars, Analytics and much more from your Google Suite. It also means you can access and print these documents from multiple devices.
Access to documents stored on the cloud
If you use cloud storage for your documents, then you can access them remotely and from any device. This is handy if you’ve forgotten your computer and you need to print something on the spot. For those working in creative industries and frequently need to print images, we recommend the all in one HP ENVY 4520 printer. This model not only lets you print lab quality photos from the cloud via your phone, it is also designed to save on ink costs with the HP Instant Ink system.
Compatible with a variety of devices
If you can access Chrome, Google apps, PrinterShare, Fiabee, Google Cloud Print, Papercut, uniFlOW or from any web browser on any device, then you can use the cloud printer.
Print from anywhere
A cloud connected printer doesn’t need a local server, so you can access it from pretty much anywhere. All you have to do is log into your cloud, access your documents and then you can print away. All you need is an internet connection, then you can print meeting notes on the way to work.
Great for office printing
If you set up a public cloud for your office, printing can be efficient and stress-free. Especially in an office where people bring their own devices. All you have to do is share the access to employees and co-workers. Cloud printers provide easy and secure device access to workers. They can even remotely by accessing the cloud to print. The cost effective HP OfficeJet Pro 6960 All-in-One Printer is perfect for a small office as it is designed to save on ink and paper, whilst efficiently managing tasks.
When you print, your document is temporarily sent to Google to be printed using a secure connection. The document is saved there until it is printed then it is immediately deleted. You can also edit and delete your print history. The privacy settings for your printer are at your discretion. So you can share access with people you trust or keep everything private.
Freedom to manage your printer
From your Google account, you can access your printer settings. As long as you have an internet connection you can manage your printer from home, work or even overseas. As mentioned above, you can choose who you share your printer with and edit your print history. You can also arrange the printing order and, if you are connected to multiple printers, you can change the print destination.
Scheduling and print quotas
A cloud connected printer allows flexible printing. You can schedule your prints in advance if you need them later. If multiple people are using your printer you can set up a quota so users have a limited amount of prints. This can be achieved by having a set amount of free prints. If the person exceeds that amount you can set up a charge through an internal billing system. This system is great for offices or schools.
You cloud connected printer will automatically update in real time. This means you don’t have to worry about installing new software.
Easy to use
If you’re not the most tech-savvy person in the world, don’t worry! A cloud connected printer is designed to be simple and easy to use. Your printer should come with instructions; however, if you get stuck, Google has easy to follow instructions for setting it up. Once setup is complete, printing will be a breeze. The HP AMP 125 is ideal for home office use with its compact design and inbuilt Bluetooth speaker.
Before you set up
To get the full benefits of a cloud printer you need a Google account. This is free and easy to do, if you don’t have one already you can sign up here. You will also need Chrome installed on your computer before you start setting up.
TonerInk has an extensive range of cloud connected printers which are perfect for the home or office. If you want to know more about cloud printing and what that entails contact us on 1300 738 194